We are includED is committed to protecting the privacy and security of your personal information. This privacy notice describes how we collect and use personal data about you during and after your relationship with us in accordance with the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018.
We are includED operates as a specialised consultancy and training service powered by Homefield College. Homefield College is a registered charity (No. 1114995) and acts as the Data Controller for the personal information processed under the We are includED brand.
We may collect, store and use the following categories of personal information about you:
- Identity data: Name, title and role or job title.
- Contact data: School or organisation name, email address, phone number and billing address.
- Enquiry and service data: Information regarding your school's specific training or consultancy needs, responses provided on our stand lead capture forms and details of services you purchase from us.
- Marketing and communications data: Your preferences in receiving marketing from us, your opt-in status for our ‘Inclusion Lab’ blog or monthly newsletters and your communication history with our team.
We collect personal information from you through various touchpoints, including when you:
- Visit our exhibition stands and complete our digital or physical lead capture forms.
- Submit enquiries through our website contact forms or book a Free 30-Minute Inclusion Audit.
- Register for or complete our e-learning modules and interactive training programmes.
- Interact with our specialist team via email, phone or direct consultation.
We will only use your personal information when the law allows us to. Most commonly, we use your data under the following legal bases:
- Performance of a contract: to deliver the training packages, consultancy assessments, audits or services you have contracted us to provide.
- Legitimate interests: to follow up on a direct request or audit booking made at an event and to ensure we are providing the most relevant educational support to your institution.
- Consent: where you have explicitly opted in to receive our marketing communications, newsletters or insights blog. You have the right to withdraw this consent at any time by clicking unsubscribe or contacting us directly.
- Legal obligation: to comply with statutory financial reporting, audit frameworks or safeguarding requirements.
We will not sell, rent or share your personal data with third parties for marketing purposes. Your information is only shared internally within the Homefield infrastructure to fulfill your service requests, manage billing or maintain system security.
We may share your data with trusted third-party service providers who operate on our behalf (such as our website hosting platform, CRM software or learning management systems). These providers are legally bound by strict data processing agreements to keep your data secure and use it only as instructed.
We have put in place appropriate technical and organisational security measures to prevent your personal information from being accidentally lost, used or accessed in an unauthorised way, altered or disclosed. Access to your personal data is strictly limited to those employees, specialists and contractors who have a business need to know.
We will only retain your personal information for as long as necessary to fulfil the purposes we collected it for, including for the purposes of satisfying any legal, accounting or reporting requirements.
Under certain circumstances, by law you have the right to:
- Request access to your personal information (commonly known as a 'data subject access request').
- Request correction of the personal information that we hold about you.
- Request erasure of your personal information where there is no good reason for us continuing to process it.
- Object to processing of your personal information where we are relying on a legitimate interest.
- Request the restriction of processing of your personal information.
- Request the transfer of your personal information to another party.
If you wish to exercise any of these rights, please contact our Data Protection team.
If you have any questions about this privacy notice or how we handle your personal information, please contact us:
You also have the right to make a complaint at any time to the Information Commissioner's Office (ICO), the UK supervisory authority for data protection issues.
